1. Introduction and Company Information
This Privacy Policy explains how Maple Paws Training Ltd. collects, uses, discloses, stores, and protects personal information in the course of providing dog-training services and related offerings in Canada. We are committed to handling personal information in a manner that complies with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and any applicable provincial privacy requirements.
Maple Paws Training Ltd.
2145 Danforth Avenue, Toronto, ON M4C 1K2, Canada
Email: [email protected]
Phone: +1 (416) 782-9463
This Privacy Policy applies to personal information collected through our website, booking channels, communications, training sessions, consultations, forms, email, telephone, and any other interaction with Maple Paws Training Ltd.
2. Data Collection and Processing
We may collect the following categories of personal information, depending on how you interact with us:
- Identification and contact information: name, address, email address, phone number, and emergency contact details.
- Client and service information: booking details, training preferences, service history, session notes, invoices, payment status, and communication records.
- Pet-related information: dog’s name, breed, age, temperament, behavioural history, health-related information you choose to provide, vaccination status, and training goals.
- Technical information: IP address, device and browser details, website usage data, cookies, and similar tracking technologies where applicable.
- Payment information: payment method details and transaction information, processed through third-party payment providers. We generally do not store full card details directly unless necessary and permitted.
- Marketing and communication preferences: subscriptions, consent choices, and responses to promotional or service-related communications.
We collect personal information directly from you where possible. We may also collect information from third parties where you have consented, where it is permitted by law, or where it is necessary to provide services safely and effectively.
3. Purpose of Data Processing
Maple Paws Training Ltd. processes personal information for the following purposes:
- to provide dog-training services, consultations, behavioural guidance, and related client support;
- to book, manage, and confirm appointments and training sessions;
- to assess training needs, prepare training plans, and monitor progress;
- to communicate with clients about services, schedules, invoices, updates, and follow-up support;
- to process payments, issue receipts, and manage accounts;
- to maintain business, administrative, and internal records;
- to improve our services, website, customer experience, and operational efficiency;
- to comply with legal, tax, accounting, and regulatory obligations;
- to protect the safety of clients, animals, staff, and the public;
- to detect, investigate, and prevent fraud, misuse, or security incidents;
- to send marketing communications where permitted and, where required, with your consent.
4. Legal Basis for Processing
We process personal information only where permitted under applicable Canadian privacy laws. Depending on the circumstances, our legal basis may include:
- Consent: where you have given express or implied consent for us to collect, use, or disclose your personal information for a stated purpose.
- Performance of services: where processing is necessary to provide the services you request, such as bookings, training, and client support.
- Legal and regulatory obligations: where processing is required to meet tax, accounting, contractual, or other legal requirements.
- Legitimate business purposes: where permitted by law and where the use is reasonable for business administration, fraud prevention, service improvement, or security.
- Protection of vital interests and safety: where necessary to protect the safety of individuals or animals in connection with our services.
Where consent is the basis for processing, you may withdraw your consent at any time subject to legal or contractual restrictions and reasonable notice.
5. Data Sharing and Third Parties
We do not sell personal information. We may share personal information only where necessary and appropriate, including with:
- Service providers and processors: companies that assist us with website hosting, booking systems, email services, payment processing, accounting, analytics, customer relationship management, and data storage.
- Professional advisors: lawyers, accountants, auditors, insurers, and other advisors as needed for business administration and compliance.
- Authorities and legal recipients: law enforcement, regulators, courts, or other parties where required or permitted by law.
- Other third parties at your direction: for example, where you ask us to coordinate with a veterinarian, pet sitter, or another service provider.
We require third-party service providers to protect personal information and to use it only for the purposes for which it was disclosed, subject to appropriate contractual safeguards where applicable.
6. Data Transfer to Third Countries
Some of our service providers may store or process personal information outside Canada, including in other countries that may not provide the same level of privacy protection as Canada. When personal information is transferred outside Canada, it may be subject to the laws of the jurisdiction where it is processed.
We take reasonable steps to ensure that such transfers are protected by appropriate contractual and technical safeguards, and we limit the information transferred to what is necessary for the relevant purpose. By using our services or providing personal information to us, you acknowledge that your information may be processed outside your province or outside Canada.
7. Storage Duration
Maple Paws Training Ltd. retains personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, to comply with legal, accounting, and reporting obligations, or to resolve disputes and enforce agreements.
- Client and service records are generally retained for a reasonable period after the end of the service relationship.
- Financial and tax records are retained for the period required by applicable law.
- Marketing information is retained until you unsubscribe, withdraw consent, or we no longer require it.
- Security and technical records may be retained for a limited period for fraud prevention, troubleshooting, and security monitoring.
When personal information is no longer required, we will destroy, delete, or anonymize it in a secure manner.
8. User Rights
Subject to applicable law, you may have the following rights with respect to your personal information held by Maple Paws Training Ltd.:
- Access: you may request access to the personal information we hold about you.
- Rectification: you may request corrections to inaccurate, incomplete, or outdated information.
- Erasure: you may request deletion of your personal information, subject to legal and contractual restrictions.
- Restriction: you may request that we restrict certain processing in appropriate circumstances.
- Data portability: where applicable, you may request a copy of personal information in a structured, commonly used format.
- Objection: you may object to certain uses of your information, including certain marketing activities.
To exercise any of these rights, please contact us using the information provided below. We may need to verify your identity before responding to your request. We will respond within a reasonable time and in accordance with applicable legal requirements.
9. Withdrawal of Consent
Where our collection, use, or disclosure of personal information is based on consent, you may withdraw that consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawing consent may affect our ability to provide some services or communications.
To withdraw consent, please contact Maple Paws Training Ltd. using the contact details below. If you withdraw consent for marketing communications, we will stop sending such communications as required by law, though we may still send non-marketing service or administrative messages.
10. Right to Complain
If you have concerns about how Maple Paws Training Ltd. handles your personal information, we encourage you to contact us first so we can attempt to resolve the issue promptly.
You may also have the right to file a complaint with the Office of the Privacy Commissioner of Canada or, where applicable, the relevant provincial privacy authority if you believe your privacy rights have been infringed.
We will cooperate with any lawful complaint investigation and will make reasonable efforts to address concerns in a timely and fair manner.
11. Data Security
We use reasonable physical, administrative, and technical safeguards designed to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, modification, or destruction. These measures may include:
- restricted access to personal information on a need-to-know basis;
- password protection and access controls for systems and accounts;
- secure storage and backup procedures;
- staff awareness and confidentiality obligations;
- monitoring and maintenance of systems to reduce security risks.
No method of transmission or storage is completely secure. While we strive to protect personal information, we cannot guarantee absolute security. If we become aware of a privacy breach involving personal information under our control, we will take appropriate steps in accordance with applicable law.
12. Contact Information
If you have any questions, concerns, requests, or complaints regarding this Privacy Policy or our handling of personal information, please contact:
Maple Paws Training Ltd.
2145 Danforth Avenue, Toronto, ON M4C 1K2, Canada
Email: [email protected]
Phone: +1 (416) 782-9463
13. Changes to Privacy Policy
Maple Paws Training Ltd. may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, technology, or business operations. Any updates will take effect when posted on our website or otherwise communicated to you, unless a different effective date is stated.
We encourage you to review this Privacy Policy periodically. Your continued use of our services after changes are posted constitutes your acknowledgment of the updated policy, to the extent permitted by law.